Finance Division

All the functions related to releasing, reimbursement, and settlement of imprest and maintaining general deposit account.

Main Functions

✔ Reimbursement & settlement of imprest to all zonal district & district factory engineers’ offices.

✔ Reimbursement & settlement of petty cash & fuel imprests to head office divisions

✔ Maintaining general deposit account & credit old balances to government revenue

✔ Amendment of prescribed imprest limits

Preparation of annual budget estimates and all other financial reports in relation to the Department.

Main Functions

✔ Preparation of annual budget estimates of the Department
✔ Preparation of Appropriation Account & Employee’s Provident Fund Financial Account
✔ Preparation of monthly expenditure & progress report and annual account reports.
✔ Distribution of allocation to all zonal district & district factory engineers’ offices.
✔ Conducting annual board of survey.
✔ Maintenance of Shroff unit for collecting & releasing receipts and payments.

The activities related to preparation of monthly salaries of all the officers working in the Department and checking of overtime / holiday payments.

Main Functions

✔ Preparation of the salaries of the staff of the Department
✔ Calculation & Checking of overtime and other allowances and overtime

All the activities related to inventory management is carried out by the Supply Branch.

✔ Maintaining inventory levels
✔ Maintaining inventory books
✔ Supply of stocks as per the requests received
✔ Coordination with Procurement Branch to procure goods to manage inventory levels

All the functions related to recurrent and capital expenditure payments and submission of monthly accounts reports to the General Treasury.

Main Functions

✔ All payment activities connecting to capital and recurrent expenditure of Department
✔ Submission of monthly account summary to General Treasury
✔ Maintaining cash book
✔ Preparation of bank reconciliation reports and monthly accounts reconciliation reports

Maintaining public officers’ advance B account within the prescribed limits and submission of annual reconciliation reports and handling all the procedures related to granting loans and advances to department staff.

Main Functions

✔ Preparation of annual public officers’ advance B account
✔ Granting loans and advances to department staff
✔ Handling property loan recoveries

All the procurement activities are done by Procurement Branch by procuring goods, services & works according to the annual procurement plan and annual budgetary allocations.

Main Functions

✔ Preparation of annual procurement plan for the Department
✔ Taking procurement requests of the department
✔ Procuring goods, services & works according to the Procurement Guidelines
✔ Taking actions to appoint Procurement Committees & Technical Evaluation Committees
✔ Conducting Procurement Committee meetings